Canadian Public Health Association | Association Canadienne de Santé Publique
Donate
Canadian Public Health Association

Presenter Guidelines

Conflict of Interest and Slide template

All presenters are required to complete a Conflict of Interest Disclosure and to include the details on the presentation slides. Disclosure must also be done verbally at the start of your presentation and ensure there is sufficient time to answer participant questions.

As you begin to prepare your presentation for your oral abstract, symposium, or workshop, review the PowerPoint template (display is optimized for 16:9 format).

A conflict exists if you have an affiliation (financial or otherwise) with a pharmaceutical, medical device or communications organization during the past two years.  

Download the Power Point Template

  • Include slide #1 if you do not have a conflict, OR
  • Include slide #2 if you have a conflict to declare.

    Audio Visual?

    The following audio-visual will be provided in each session room.

    • Podium, head-table and floor microphones
    • Laptop, screen, projector 
    • Wi-Fi and video display capacity

    Important: The Rogers Centre Ottawa (formerly the Shaw Centre) prohibits anything to be fastened or taped to the walls. Flipcharts can be provided at an additional cost.

    Oral abstract Presentations

    Accepted presentations are grouped into 90-minute sessions that share a common topic or complimentary theme. The order listed in the program, is the order of presentation. Presentations are 10 minutes followed by a 5-minute discussion period facilitated by a moderator. 

    Speaker Ready Room

    Location: Room 203

    Presentations do not need to be submitted in advance of the conference. Instead, final presentations are due in the Speaker Ready Room a minimum of two (2) hours prior to the session start time. We encourage you to preview your presentation and ensure graphics, text and media files display properly. 

    Hours:

    • Monday 25 November 12:00-17:00
    • Tuesday 26 November 08:00-17:00
    • Wednesday 27 November 08:00-17:00
    • Thursday 28 November 08:00-10:00

    Post-conference

    Presentations will be available to registered participants following CIC 2024. If you prefer that your presentation not be posted publicly, please contact the the CIC Secretariat by email.

    Poster Presentations

    Poster boards are 8' x 4' and shared with one other presenter. 

    Poster Printing Dimensions

    Posters should be designed in a vertical (portrait) orientation.

    • Minimum size: 24” wide x 36” tall
    • Maximum size: 36” wide x 48” tall

    Local Printers

    The Printing House - 123 Slater Street

    Staples - 403 Bank Street

    Meriam Print - 254 Laurier Ave East

    Set-up

    • Rogers Centre Ottawa (formerly the Shaw Centre), Parliament Foyer, 3rd Floor
    • Times: Monday 15:00 - 17:00 and Tuesday 08:00 onwards
    • Poster boards are Velcro receptive and Velcro will be provided

    Presentation Times   

    • Tuesday 26 November 14:00 - 15:00
    • Wednesday 27 November 14:00 - 15:00

    Dismantle

    All posters must be removed from the boards by 17:30 Wednesday 27 November. Any posters that are left on the boards at this time will be removed and left at the registration desk unsupervised.