Frequently Asked Questions
Do participants need to be vaccinated to attend the conference?
In order to provide a safe meeting place, all persons participating in the 2023 Canadian Immunization Conference must provide proof of vaccination status in order to receive their conference materials.
Acceptable proof of vaccination status is a physical or digital vaccination receipt issued by a provincial or territorial government along with government-issued photo ID.
Failure to provide acceptable proof of vaccination status will result in a denial of access to the conference and the forfeiture of all registration fees. The Conference Secretariat will not be responsible for any ancillary expenses related to someone being denied access to the conference.
Call for Submissions
When is the deadline for submission?
The call for submissions will close on Wednesday 5 October. We are accepting proposals for oral and poster abstract presentations as well as 90-minute sessions.
Can I submit data / research previously presented at another conference?
Abstracts presented at a previous conference can be submitted. During the submission process you will be prompted to indicate where the abstract was previously presented and if new data will be presented at CIC 2023.
When will I know if my Submission is accepted?
All communication will be with the submitting author as indicated on the submission.
Symposium and workshop submitters will be notified of the results of the peer review by Thursday 8 December.
Oral and poster abstract submitters will be notified of the results of the peer review by Thursday 8 December. Accepted abstract authors will be notified of the date and format of their presentation on or before Tuesday 17 January 2023.
Can presenters use slides?
Presenters may use slides. Each session room is equipped with a projector, laptop, screen, podium, and microphone. Additional equipment such as flip charts and simultaneous interpretation will be available at the presenter’s expense.
Do presenters need to register?
All presenters are required to register for the conference. We encourage presenters to register for the full conference but if presenters are unable to participate all three days, two-day, daily and presentation-only rates are available.
How long is an oral presentation?
An oral presentation is 10 minutes followed by a 5-minute discussion period. Each session will have five presenters grouped together by similar presentation topic.
When are posters presented?
Poster presentations will be on display Tuesday 25 April and Wednesday 26 April. Presenters will engage with delegates during one of two dedicated poster session on Tuesday 25 April and Wednesday 26 April from 13:50 - 14:50. Presenters will be required to remove their poster presentation by 17:00 on the day of their presentation.
What size are the poster boards and What are the design and printing specifications.
Poster boards are 8’ wide x 4’ tall. Posters must be designed and printed in a landscape layout and we recommend that your poster be printed no larger than 7.5’ wide x 3.75’ tall.
Push pins or velcro will be provided on-site.
When does registration open?
Registration is open. The early bird rate will close at 23:59 EST Thursday 9 March 2023.
Will simultaneous interpretation be provided?
Simultaneous interpretation will be provided for all plenaries and select concurrent sessions marked in the final program.
Will sessions be recorded and available post-conference?
Plenary sessions will be recorded and available for viewing post conference. Concurrent sessions will not be recorded, however, presentation slides will be available for review by registered participants.
Speakers can request their slides not be made publicly available by emailing firstname.lastname@example.org.
What food and beverage are provided?
- Tuesday 25 April: morning coffee, AM nutrition break, lunch
- Wednesday 26 April: morning coffee, AM and PM nutrition break, lunch
- Thursday 27 April: morning coffee, AM nutrition break, lunch
Is CIC 2023 accredited?
We will seek accreditation from the Royal College of Physicians and Surgeons of Canada for section 1 credits. Certificates will be issued upon request after completing the evaluation form following the conference.
Will Wi-Fi be available during the conference?
Free Wi-Fi will be provided.
CAN INTERNATIONAL DELEGATES REGISTER?
International delegates may require a visa to enter Canada. Visit Citizenship and Immigration Canada Opens in a new window for a list of countries for which visa restrictions apply and other pertinent information you may require to complete. The visa application can take several months. We will not issue formal letters of invitation for visa purposes.
Once your registration is paid, you will receive an electronic confirmation of your registration. We will confirm receipt of payment but this does not represent an invitation for visa purposes.
Didn’t find the answer to your question?
Contact us at email@example.com or 613-725-3769, extension 126.