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Canadian Public Health Association

Pre-conference session application

Deadline for applications: Monday 11 December 2017

Host a Pre-conference Session at Public Health 2018!

Public Health 2018 is the national forum where public health professionals, researchers, policy-makers, academics, students and trainees come together to strengthen efforts to improve health and well-being, to share the latest research and information, to promote best practices and to advocate for public health issues and policies grounded in research.

Sessions can be hosted between 9:00 – 16:00 on Monday 28 May

Hosted in conjunction with Public Health 2018, pre-conference sessions are an opportunity for your organization to highlight a specific topic or initiative to conference delegates. 

Application Guidelines

  1. Acceptance will be contingent on approval by the Public Health 2018 Steering Committee. Host organizations will be notified of the results by Wednesday 10 January 2018.
  2. Applications must be completed using the template provided and be submitted via e-mail to
  3. Pre-conference sessions will be charged $650 to cover the cost of standard audiovisual and room rental. Standard audio visual equipment includes:
  • Laptop, screen and projector
  • Podium and two head-table microphones
  • Speakers and laptop audio connection

Additional AV equipment or any food and beverage ordered will be the responsibility of the host organization.

  1. Upon acceptance, host organizations will be invoiced a non-refundable $250 deposit. The remaining balance of $400 and any additional fees will be invoiced following the conference.
  2. If the host organization wishes to charge a participant registration fee, we will collect the fees and deduct the amount collected from the final amount owing. We will retain 3% of the registration fee as cost recovery for credit card transaction fees. A registration fee cannot be added after the launch of registration in February 2018.
  3. The host organization assumes all costs for speaker expenses and honoraria.
  4. The session will be included in pre-registration materials, the conference programs and room signage. The session will be marketed in promotional materials and on the conference website.
  5. Due to privacy laws, we cannot provide the host with participant contact information but agrees to contact registered participants on behalf of the host organization a maximum of three (3) times. The final communication will be sent no later than Friday 29 June 2018.

By completing and submitting this application, the host organization agrees to the above terms.

Download the Pre-conference Application Form