Frequently asked questions

Oral presentations

Q
How long is an oral presentation?
A
An oral presentation is 12 minutes followed by a 3-minute discussion period.
Q
Can presenters use slides?
A
Presenters may use slides. Each session room is equipped with a projector, laptop, screen, podium and microphone. Additional equipment such as flip charts and simultaneous interpretation will be available at the presenter’s expense.
Q
What is the best slide format for slide presentations?
A
Slides should be formatted to a 16:9 layout.
  • If you have a presentation with images that require resizing, review the option to “Resize” PowerPoint Tool to convert your presentations from 4:3 to 16:9 without distorting the text or other graphics.
  • If your presentation includes a video, you must upload it at the same time as your presentation. Please remember to compress your video to enable faster upload and on-site download of your presentation.
Q
When and where can I upload my presentation prior to the conference?
A
All presenters will be able to access to the presentation upload site approximately two weeks before the conference. The deadline to submit is Friday, June 2. Although we take every precaution to ensure files are not corrupted during the file upload, we recommend that you bring a backup copy of your presentation on a USB.
Q
Can I upload my presentation at the conference?
A
Yes, you must submit it on-site a minimum of two hours prior to your presentation. We encourage you to preview your presentation to ensure graphics, text, and media files display as required. The Speaker Ready Room is located in the Show Office on the second floor and will be open beginning Monday, June 5.
Q
Will presentations be made available to delegates after the conference?
A
All presentations will be made available to delegates following the conference. Presenters may request that their presentation not be posted.

Poster presentations

Q
When are posters presented?
A
Presenters will engage with delegates during a dedicated poster session on Tuesday, June 6 from 13:15–15:00.
Q
What size are the poster boards?
A
Poster boards are 8’ wide x 4’ tall and Velcro receptive. Velcro will be provided on-site.
Q
What is my poster number?
A
Presenters will receive an e-mail with their assigned poster number approximately two weeks before the conference and it will be listed in the Final Program.  At the conference, a number will be affixed at the top right corner of each board.
Q
When can I set-up my poster?
A
Poster presenters will be able to set-up their poster as of Tuesday, June 6 at 08:00. All posters must be in place by Tuesday, June 6 at 13:00.
Q
When do I have to remove my poster?
A
Poster presenters are asked to remove their poster from its board by Wednesday, June 7 by 18:00. CPHA assumes no responsibility for any posters left on boards after this time.

Delegates

Q
When does registration open?
A
Registration opens Thursday, March 9, 2017.
Q
What food and beverage are provided?
A
Tuesday, June 6: Morning coffee, Nutrition break, Lunch, Welcome reception
Wednesday, June 7: Morning coffee, Nutrition break, Lunch
Thursday, June 8: Morning coffee, Nutrition break, Lunch
Q
Is Public Health 2017 accredited?
A
CPHA will seek accreditation from the Royal College of Physicians and Surgeons of Canada. Certificates will be issued upon request following the conference.
Q
Will Wi-Fi be available during the conference?
A
Free Wi-Fi will be provided.

Registration

Q
How can I register for the conference?  What is your refund/cancellation policy?
A
Refer to the registration page for more information.
Q
Do you support payment by credit card?
A
We accept payment with Visa and MasterCard only. We do not accept American Express.
Q
Can I register on-site at the conference?
A
Yes, you can register on-site at the conference beginning Monday, June 5. Please refer to the registration page.
Q
Is there any financial assistance available?
A
Unfortunately, no financial assistance is available.
Q
Can I get a receipt of my registration fees?
A
After completing your registration, you will receive a confirmation e-mail that includes details of all payments. This serves as your receipt for your registration fees.

Sponsorship, Exhibition, and Advertising Opportunities

Q
Can exhibitor passes and/or complimentary conference registrations be used by presenters?
A
No. Exhibitor passes and complimentary conference registrations cannot be used by presenters. All presenters must register for a minimum of one (1) day (the day s/he presents).
Q
Can exhibit staff attend sessions?
A
Yes. Exhibit Staff are welcome to attend all conference sessions, provided space is available. Exhibit Staff must, however, be present at their booth during dedicated show hours.